Tasks.
One-off and recurring, with a deadline, subtasks and a status. One task can go to several people. Typical ones: opening and closing, taking in a delivery, an equipment check. The task sits on the shift, so the person on shift sees it.
The Proplanum app for location managers and their teams, on iOS and Android.
Your team has the schedule, swaps and requests on the phone, and the manager approves them with one tap.
Proplanum is scheduling and time tracking software for shift-based businesses. Employees have their schedule, requests, availability, swaps and clock-ins on the phone. From the same phone, the manager builds the schedule and approves requests. Anyone who does not use a phone at work clocks in at the kiosk on a tablet.
Only the company creates accounts.
Prices in US dollars (USD), excluding VAT.
The app shows your team its own schedule and its own hours. The manager no longer has to send out shifts.
Employees see their own schedule, hours and requests without asking the manager. fromStart
Everything that goes to the manager by message today, employees handle themselves in the app.
- The published schedule, with a notification for every change.
- A reminder before a shift, which the employee switches on or mutes.
- Starting and ending a shift and breaks from the phone. from Biznes
- Leave requests showing the balance before sending; other requests also for part of a day.
- Availability, for one day or recurring.
- Proposing a swap, handing over a shift and taking an open shift.
- The schedule in Google, Outlook or Apple calendar, as a subscription.
- Notifications they control, with quiet hours at night.
Employees do not see pay rates or costs. They see the team's schedule as you set it: in full, only for their own position, or not at all.
What your team will see
That page is for sending to your team. No selling, just screens and short descriptions.
Managers build and adjust the schedule on the phone too, not only at a desk. fromStart
With one or two people per shift, everything fits on the phone, with no need for the panel.
- Builds, adjusts and publishes the schedule, with a team notification.
- Approves requests, swaps and handovers with one tap.
- Assigns open shifts to volunteers or chooses someone.
- Approves time entries and gets alerts about lateness and absence. from Biznes
The manager's first screen collects pending requests, unassigned shifts and entries to approve. Nothing gets lost in messages.
An electronic sick note (e-ZLA) from ZUS, the Polish social insurance institution, removes the person from shifts. The shift goes to the unassigned pool, and the manager is notified and passes it to open shifts or a specific person.
Alerts and summaries go to the manager and HR. There is no separate owner view on the phone.
A kiosk on a tablet handles the shift where the phone stays in the locker. fromBiznes
Factory floor, kitchen, warehouse, a shop without work phones. A tablet at the door is enough.
- A kiosk on iOS and Android, or a kiosk in the browser, on any device.
- The employee clocks in with a PIN, a QR code or a contactless card.
- Offline, the kiosk accepts PIN and QR code and sends clock-ins when back online.
- Each clock-in has its channel in the history: phone, kiosk or browser.
Seven
ways to clock in.
Phone, browser, kiosk in the browser, and a kiosk on a tablet with PIN code, QR code, NFC or RFID card.
Shift tasks and team conversations are in the same app as the schedule. tasks fromBizneschat fromPremium
Came here from the task manager or team chat page? It is not a separate product. It is part of the app where your team already has its schedule.
Team chat.
Private and group conversations, with delivery and read status, in the mobile app. The schedule and the message about it are in one place.
Contracts and FTE live in the employee record, examinations and qualifications in the employee file. employee record fromStart
No separate HR calendar of examinations. Expiry dates are tracked.
Employee record
- Contract and FTE, working time system, positions.
- Main and additional locations, request types.
- The employee file holds medical examinations, training and qualifications with expiry dates, files and a reminder before the expiry date. add-on
Login
- Password, and on the phone also biometric login.
- Two-factor authentication by code and trusted devices. Enterprise
- The company creates accounts; invites go by email or text message.
The help centre in English and support chat are in the app, not at a separate address.
- Help centre in English, with search, available from the app and the panel.
- Support chat with the Proplanum team in the app, for managers and administrators.
- The team invitation goes by email or text message. Employees install the app on their own phones.
With a self-service start, remote configuration with your account manager and online training are in the plan price. Implementation with on-site days with your account manager, on-site training or an integration built for your systems is quoted separately, with the price agreed before the start. With more than ten locations, or many departments, it is usually the latter.
How implementation worksOur employees have no work phones. How will they use the app?
On their own phones, after an invitation by email or text message. Anyone who does not want to install the app clocks in at the kiosk on a tablet and sends requests from a browser.
Does the app track where employees are?
No. The app checks the distance from the location only when a shift starts and ends, and only if you switch this on. An employee outside the radius can still start a shift, without a confirmed location.
There is no signal on the factory floor. What about clock-ins?
The kiosk accepts PIN and QR code without internet. It sends the clock-ins by itself when the connection returns.
Can employees create their own accounts?
No. The company creates the account and invites the employee. Employees do not see pay rates or costs. They see the team's schedule as you set it: in full, only for their own position, or not at all.
Will employees see pay rates or labour cost?
No. Pay rates, cost and summaries are visible to HR, managers and administrators, according to their role. Employees see their own hours and their own leave balance.
Our manager does not sit at a computer. Can they run the location from the phone?
Yes. They build and adjust the schedule, publish it, approve requests and swaps, and assign open shifts. With one or two people per shift, the panel is not needed.
A 21-day trial with the team of one location, with no card and no commitment.
- Sign-up takes a few minutes.After a short call we activate your account for 21 days.
- Employee list.As a file or by hand.
- Team invitation.By email or text message, the app on their own phone.
Only the company creates accounts.
Hours collected in the app and at the kiosk go to the HR and payroll system you have. Moving from another system? Data transfer with a self-service start is part of implementation, included in the price. Import from several systems is quoted together with implementation.
A dozen locations or more? Book a 30-minute call.
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We will call you back on the number you gave. Monday to Friday, 8:00 to 16:00, Central European Time (CET), we reply the same day. After 16:00 and at weekends, we reply by 12:00 on the next working day.
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