About us: who is behind the scheduling and time tracking software.

Software built in Poland by an in-house development team, for companies from one location to over 8,000 employees.

Proplanum is scheduling and time tracking software from Proplanum sp. z o.o. of Siedlce, Poland. We develop and implement it in Poland and are responsible for the data, stored in Microsoft Azure in the EU.

Book a 30-minute call Data and security

The Proplanum team at work in the office, people at desks and monitors

over 8,000employees at our largest customer

Diagram: the scale of companies working in Proplanum.

CompanyProplanum sp. z o.o., Siedlce, PolandDataMicrosoft Azure in the EUCustomersa few to several hundred locationsIntegrationsnine HR and payroll systems used in Poland, ADP, e-ZLA

The systems companies have count hours after the fact. We wanted to see them earlier.

Wiktor GrabowiecCEO, Proplanum

We started with a simple question: why does a company see labour cost only in payroll, when the decision was made a month earlier, in the schedule? Payroll software counts hours without error, but after the fact.

So Proplanum works alongside the system you already have. The plan, actual hours and Labour Code rules are in one place, and payroll gets a finished result.

We do not build software for everything. We build one product for shift-based businesses and develop it with our customers, including the largest.

We adapt the software to your processes

An in-house development team lets us fit the software to how your organisation works, not the other way round.

Integrations built for your systems

Tills, hotel systems, HR and payroll: we build new connections ourselves, with scope and price known before the start.

Your account manager stays on

Your account manager leads the start and stays on. Enterprise: a dedicated account manager and SLA.

The team you work with, from the first call to everyday work.

First call and scope

30 minutes on your numbers. We agree how to compare staffing with footfall, what that needs and where to start. No template slide deck.

What you getA plan to compare staffing with footfall on your numbers, and the first step.

A person on a video call at a laptop, notes on the desk

Implementation manager

Structure setup, import of employees and contracts, manager training. For chains, the start is a pilot in one region.

What you getImplementation takes from a few days at one location to a few months for an operation with many departments, depending on company size, locations and industry.

A man in a warehouse with a tablet and barcode scanner checks stock on a shelf

Integrations, API

Hours exported for payroll, data from tills and hotel systems. Custom integrations and API in Enterprise.

What you getNine HR and payroll systems used in Poland with import instructions, ADP and electronic sick notes (e-ZLA) from ZUS, the Polish social insurance institution.

Developers at monitors showing code in an office

Support after launch

Support chat in the app. Enterprise: a dedicated account manager and SLA.

What you getHelp centre in English.

A person with a headset at a computer answers a customer's question

The product changes every few weeks. We announce what is new in the app and in the help centre.

How implementation works Pilot for chains

Data in Microsoft Azure in the EU, regular backups, a data protection officer.

What your IT department and data protection officer will ask, in one place.

Diagram: the data flow.

Documents

Terms of Service: PDF, Polish and English
Privacy Policy: PDF, Polish and English
Data processing agreement (DPA): with every customer
SLA: in the Enterprise plan

Security details for IT

Where is the data stored?: In Microsoft Azure in the European Union, with regular backups.
Who can access it?: Roles and permissions with change history. Data is in Microsoft Azure in the EU. The full list of processors is in the DPA and the Privacy Policy.
How is login protected?: Encrypted connections. Two-factor authentication and trusted devices in Enterprise.
Who is responsible for data protection?: Our appointed data protection officer. Contact details in the Privacy Policy.
What documents do you get?: The full set, with links, is in this section's document list.
What does your IT department see?: In Enterprise, a security module with an event log and custom roles.

Hours go to nine HR and payroll systems used in Poland, and to ADP.

Implementations counted by locations, not companies.

over a fifth higher sales per hour worked in the busiest store and a tenth higher across the chain, in three months.Supermarket chain, till data.
about 9%lower labour cost with service maintained, in one quarter.Retail chain.
over 400 peoplein 25 departments in one system: schedules, hours and leave.Large mountain hotel, implemented 2026.

From a few to several hundred locations. No logos until customers agree; each result has a time frame and a company type.

Implementations and results How implementation works

Two room attendants with linen trolleys in a bright corridor of a large hotel

Industries Proplanum works in

A cashier in a green apron scans groceries at a supermarket till, a customer with a basket

Retail chains

The long reception desk of a large hotel, four receptionists check in guests with suitcases

Hotels

A crew of five in hairnets, helmets and high-visibility vests walks along a packing line in a bright hall at the start of a shift

Production and warehouses

Two nurses at the desk of a bright ward, one writes in the records, the other checks a monitor

Healthcare

Three smiling chefs plate dishes at the pass of a bright restaurant kitchen, heat lamps and steam above the plates

Restaurants and cafes

An employee watches the trampoline zone while children jump into a foam pit

Leisure and entertainment

The call takes 30 minutes and ends with a first step on your numbers.

Company: Proplanum sp. z o.o.
Address: ul. Sokołowska 34, 08-110 Siedlce, Poland
Tax ID (NIP): PL8212688991
KRS number: 0001078697
Register: Lublin-Wschód District Court in Lublin (based in Świdnik), 6th Commercial Division of the National Court Register (KRS)
Phone: +48 503 700 111
Email: info@proplanum.com

With a self-service start, data transfer is included as part of implementation. Import from several systems is quoted with implementation. Our tools make it quick and keep work running.

from $3.50 per employee

Prices in US dollars (USD), excluding VAT.

Book a 30-minute call.

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We will call you back on the number you gave. Monday to Friday, 8:00 to 16:00, Central European Time (CET), we reply the same day. After 16:00 and at weekends, we reply by 12:00 on the next working day.

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