Team chat and tasks for shift-based businesses, in the same app where your team has its schedule.
Shift tasks and team messages go where the schedule is, not to private chats.
Team chat and tasks in Proplanum are part of the app where your team already has its schedule, requests and swaps. The manager adds a task with a deadline and assigns a person. The employee sees it on the phone next to their shift and ticks it off when done. A message to the team has a read receipt. Nobody searches a private group for what was agreed.
It is not a separate product.
List of tasks in the manager's panel: name, status, deadline and person. Demo data. The app is available in English.
Tasks for the day in the employee app. Demo data. The app is available in English.
Prices in US dollars (USD), excluding VAT.
A task has a person, a deadline and a status, so the manager does not ask whether it is done. fromBiznes
Opening up, a delivery, an equipment check. What is said at the team briefing today sits on that person's phone.
- A task or a notice. One-off or recurring, for example cashing up the till every evening.
- Deadline by day and hour. The task is on the day's list, by the shift.
- Subtasks as a checklist. Progress shows on the task.
- Assign one person or several at once. The manager filters the list by location, person and status.
- The status changes when the employee ticks off the task. Overdue tasks show at once, in the panel and app.
- New task notifications arrive on the phone. Each person switches the category on or mutes it.
With demand-based scheduling, tasks from the task manager go into the schedule as fixed staffing. The hour for a delivery is part of staffing, not just a list item.
Forecast, staffing rules and labour costA message to the team has a read receipt, and the conversation stays in the company. fromPremium
Team chat runs in the app that holds the schedule. Only the company creates accounts.
- One-to-one or group chats, for example a whole shift or location.
- Statuses sent, delivered, read. The manager knows who has read it.
- Message notifications arrive on the phone. Each person switches the category on or mutes it.
- The schedule, requests and swaps are in the same app. A conversation about a swap ends with a swap to approve, not an agreement in a message.
"Handing over schedules and shift changes does not depend on conversations or private messages."
Conversations
Private chat
Shift group chat
Team contacts
Questions asked before a trial of tasks and team chat.
Our employees have no work phones. Will they get tasks?
Yes. The employee installs the app on their own phone after an invitation by email or text message. The manager runs tasks in the panel or in the app, and the employee sees them on the phone.
Can a task repeat every day or every week?
Yes. You set the task as recurring, and Proplanum creates it for each date. Cashing up the till or checking the cold room comes back by itself.
How does the manager know a task is done?
From the status and the subtasks. The employee ticks them off on the phone, and the manager sees the list by status, person and location.
We already have a group on a messaging app. Why another one?
The message sits next to that person's schedule and has a read receipt. The company creates the account, so access to conversations ends with employment and does not stay on a private phone.
Are tasks and team chat in every plan?
The team app is in every plan. Shift tasks come from the Biznes plan, team chat from the Premium plan.
Do tasks affect staffing in the schedule?
Yes, with demand-based scheduling. Tasks from the task manager go into it as fixed staffing, so the hour for a delivery is part of staffing. Demand-based staffing is available from the Premium plan.
We use another system. What does data transfer cost, and will it stop our work?
Data transfer with a self-service start is part of implementation, included in the price. Import from several systems is quoted together with implementation. We have tools to make it quick without disrupting your work. You choose the date.
A 21-day trial with the team of one location, with no card and no commitment.
- Sign-up takes a few minutes.After a short call we activate your account for 21 days.
- Employee list.As a file or by hand.
- Team invitation.By email or text message, the app on their own phone.
Tasks and conversations sit next to the schedule and hours, and the hours go to the HR and payroll system you have. Moving from another system? Data transfer with a self-service start is part of implementation, included in the price. Import from several systems is quoted together with implementation.
A dozen locations or more? Book a 30-minute call.
Thank you, we have your details.
We will call you back on the number you gave. Monday to Friday, 8:00 to 16:00, Central European Time (CET), we reply the same day. After 16:00 and at weekends, we reply by 12:00 on the next working day.