Implementations and results, without customer names.
Proplanum is scheduling and time tracking software for shift-based businesses, from one location to a chain.
Implementations counted by locations, not companies.
In a retail chain that implemented Proplanum, labour cost fell by about 9% in one quarter, with service maintained. We do not publish names or logos, because we do not have consent. Instead, we give the company type, industry, period and method. Every number states what was measured, over what period and from which source.
Your HR and payroll system settles hours after the month closes. Proplanum plans them earlier and shows them live, location by location. The numbers below come from that difference.
On the call we agree how to compare staffing with footfall on your numbers, and what that needs.
One card is one implementation: company type, industry, period and one number.
Several numbers from one company sit on one card, not several. We never add up results from different customers.
We add new cards when an implementation has a full quarter of data.
Implementation at one of Proplanum's customers
- Company type
- supermarket chain
- Industry
- grocery retail
- Period
- three months
Result
- Additional number
- staffing match to footfall from 63% to between 87 and 90% in about three months
- Method
- the match is the share of hours in which staffing equalled the calculated demand, counted hour by hour from the schedule and till sales
- Needs till data
- yes
Main numberSales per hour worked up by over a fifth in the busiest store and by a tenth across the chain, in three months.
Implementation at another chain
- Company type
- retail chain
- Industry
- retail
- Period
- one quarter
Result
- Additional number
- overtime down by about a quarter in one quarter
- Method
- overtime from time tracking; labour cost is actual hours times the average hourly cost with employer costs; source: schedules and time tracking.
- Needs till data
- no
Main numberLabour cost down by about 9% with service maintained, in one quarter.
Every number has a sample, a period and a method.
Three definitions settle every number on this page. Next to them is what we never do with numbers.
Definitions
- Actual hoursplanned hours from the schedule minus absences plus overtime.
- Labour costactual hours times the average hourly cost with employer costs.
- Staffing match to footfallshare of hours in which staffing meets calculated demand, counted hour by hour.
What we do not do
- We do not give numbers without a period and company type.
- We do not merge results of different customers into one “average saving”.
- We do not reuse old numbers from adverts.
- We do not offer anything to download on this page.
How to read the note next to each number
- What was measuredOvertime, labour cost, sales per hour worked or staffing match.
- WhenA quarter or three months, before and after.
- From which sourceTime tracking, schedules, till sales.
Some numbers need till data: sales per hour worked and staffing match. Overtime and labour cost need only the schedule and time tracking.
See how it worksEvery card has four fields before any number appears.
How to read each card. Without these fields, no number goes on the page.
Type and industry
for example a supermarket chain or a large hotel
- Instead of a name
- A descriptive formula, the same across the website.
- With consent
- The name goes in this field.
Till data
yes or no, for each number
- Needs till data
- Yes for sales per hour worked and staffing match, no for overtime and labour cost.
- Why
- To know whether the result can be counted for you without footfall data.
Period
a quarter or three months
- Before and after
- The same period before and after implementation.
- Season
- An unusual quarter is marked in the note.
Method
what was measured, when, from which source
- Till data
- Marked when the number needs it.
- Without tills
- Overtime and labour cost: from the schedule and time tracking.
One implementation has a full report, which we discuss on a call.
Schedules for all departments built and published in one place. Actual hours from time tracking next to the plan, and the result goes to payroll.
The report is not on the website. We discuss it on a call, with the numbers and mechanism.
What is not here
- A download button
- The report is for a call, not for download.
- The venue's name
- We give its type and the number of people and departments.
- Totals with other customers
- Each implementation stands alone.
- Employee ratings
- The numbers are about staffing and hours, not people.
The scale these implementations work at.
- over 8,000employees at our largest customer.As of September 2026.
- from a few to several hundred locations.Customer portfolio.
“Sharing schedules and shift changes does not depend on calls and private messages.”
We do not give names until we have consent.
Questions people ask on first seeing these numbers.
Why do you not name your customers?
Because we do not yet have consent to publish. Instead of a name, we give the company type, industry, period and method. With consent, we will add the name.
How do we know these numbers are real?
Each one states what was measured, over what period and from which source. Numbers that need till data are marked. You can see the rest in the schedule and time tracking.
Will we get the same results?
We do not promise the same results. We say which numbers need till data and which come from the schedule and time tracking alone. On the call we check which can be counted for you before you decide.
We have no till data. Which of these numbers apply to us?
Overtime and labour cost. They come from the schedule and time tracking, without footfall data. Sales per hour worked and staffing match need till data.
Do you add up results from several customers into one number?
No. One card is one company, and several numbers from the same company sit on one card. There is no “average saving” here and no old numbers from adverts.
We use another system. What does data transfer cost, and will it stop our work?
With a self-service start, data transfer is included as part of implementation. Import from several systems is quoted with implementation. Our tools make it quick and keep work running. You choose the date.
A 30-minute call shows which of these numbers we can count before you decide.
- Scale and locations. How many, which regions, who builds the schedule today.
- Which number can be counted for you. And what it needs: the schedule with time tracking, or till data.
- What implementation means on your side. Who, what and in which week.
- First call and scope
- Sets the scope and works through your numbers with you.
- Implementation manager
- Runs configuration, training and the first month. The same person from the start.
- Integrations and API
- Sets up payroll export, connects your tills or hotel system and checks the export.
- Support
- Answers after implementation, Monday to Friday. Plus the help centre in English and in-app chat.
Plan
Scheduling, leave requests, the app and hours for payroll are in every plan from Start. Location comparison and demand-based staffing from Premium. Enterprise has the SLA, and we sign a data processing agreement with every customer.
With a self-service start, remote configuration with your account manager and online training are in the plan price. On-site days, on-site training or an integration built for you are a separate project, priced before the start. With a dozen or more locations, or many departments, the second option usually applies.
Moving from another system? With a self-service start, data transfer is included as part of implementation. Import from several systems is quoted with implementation.
PricingGeneral contact: +48 503 700 111, info@proplanum.com
Book a 30-minute call.
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Prices in US dollars (USD), excluding VAT.
The numbers on the cards came from projects like these, with the same stages.