ADP, two-way.
A separate panel with the connection, mappings, the employee list, payroll data and a sync log. Data flows both ways.
Integrations, security and API for IT, HR and procurement teams.
Hours go to the system you already use, and your data stays in Microsoft Azure in the EU.
Proplanum is scheduling and time tracking software for shift-based businesses. Hours and absences go to nine HR and payroll systems used in Poland, with import instructions. Data flows both ways with ADP, and electronic sick notes (e-ZLA) arrive from ZUS, the Polish social insurance institution. Sales and demand data come in automatically from a hotel system, and from tills and POS through an integration built for your systems as part of implementation. Everything is stored in Microsoft Azure in the EU, with regular backups.
21 days, no card with account manager payroll export from Start a DPA with every customer SLA in EnterprisePricing
We do not replace your HR and payroll system or your sales system. We exchange data with them.
Hours, absences and overtime go to payroll without retyping. fromStart
HR closes the month in Proplanum and exports a file to its own software. Step-by-step import instructions sit next to every export. In the panel, not in an email.
Comarch OptimaTime worked, absences, work plan.
R2PłatnikAttendance, absences, schedule.
enova365Working time records and leave in XML, XLSX or CSV.
SymfoniaHours and leave in XML.
Gratyfikant GTEvents and leave in CSV.
Gratyfikant nexoEvents and leave in CSV.
Wapro GangExport with import instructions.
SAPExport with import instructions.
DATEV LODASExport with import instructions.
- For Gratyfikant GT and nexo there is also a bridge. It is a small Windows app that HR downloads from the exports screen. It enters data into Gratyfikant through Sfera, so the Sfera licence is on your side. It is a file import with a person involved, not an online sync.
- Overtime at 50% and 100%, night work, Sundays and public holidays are counted under Polish rules before export.
- You build your own export codes from the same data, without ordering a service.
Integrations with other payroll systems are part of Enterprise, with the scope agreed before the start.
What to prepare on your side to get the integration running
- Access to the HR and payroll system on the HR side.
- A Sfera licence, if you use Gratyfikant.
- A contact at your till or sales system supplier.
- One person on your side who owns the data.
Data comes in and goes out by integration, file, calendar or by hand.
The integrations below are built in. For tills and POS we build an integration for your systems, and data then comes in automatically or by file.
ZUS e-ZLA.
Proplanum downloads e-ZLA sick notes from ZUS. It creates an approved absence request by itself and removes the shifts that have no time entries yet. The shift goes to the unassigned pool and the manager is notified. Unclear cases wait in a queue for review.
Tills, POS and sales systems.
Sales and demand data come into Proplanum automatically from your system. We build the integration for your systems as part of implementation. File import and manual entry remain options.
Betasi PremiumHotel hotel system.
Occupancy, arrivals, departures, meals and housekeeping work come in by themselves, with no manual entry.
Calendars.
The employee's schedule as a subscription in Google, Outlook and Apple calendar.
Occupancy from the hotel system reaches planning three times a day.
Hotel, integration running in production.
The path of data to payroll and back
enova365: working time records and leave go to the system as a file with import instructions, with no return path.Comarch Optima: time, absences and the work plan go to the system as a file with import instructions, with no return path.Symfonia: working time and leave go to the system as a file with import instructions, with no return path.R2Płatnik: attendance, absences and the schedule go to the system as a file with import instructions, with no return path.ADP: payroll items from approved hours go to the system, and employees come back.ZUS e-ZLA: nothing goes out, and sick notes come back into the schedule and the records.
Diagram: what comes into Proplanum and what goes out. A drawing, not a screen.
Enterprise
API for in-house integrations.
Enterprise includes an API with keys limited to a set scope of permissions.
We do not force one path. Data moves the way it works for you: by integration, by file or by hand.
Demand-based schedulingYour data is stored in Microsoft Azure in the EU, with regular backups.
What your IT department and data protection officer will ask is answered below, in one place. No assurances, just mechanisms.
Your IT department can ask any question before signing the contract. Book a 30-minute call
- Where is the data?
- In Microsoft Azure, in a region in the EU. We set the region for your company during implementation, and employees cannot change it. Backups run regularly.
- Who has access to it?
- Roles and permissions with change history. Data is stored in Microsoft Azure (EU). The full list of data processors is in the data processing agreement (DPA) and the Privacy Policy.
- What is encrypted?
- Connections between the app, the kiosk, the browser and the server. In the database, integration secrets, two-factor authentication codes and biometric templates. ZUS identifiers are hashed, and links to invoices and attachments are signed.
- Is company data separated?
- Yes. Each company's data is separated logically. Every operation checks which company the data belongs to, and a test that runs on every code change makes sure none skips this check.
- What is in the history?
- A time entry with its clock-in channel, a change in the schedule, a request, availability, a task, a swap, time off in lieu of overtime, the licence and integration syncs. Each item with author and time.
- What about fingerprints?
- We switch on fingerprint support once the kiosk reader is confirmed. Biometric data is then special category data under the GDPR, the employee consents when the fingerprint is registered, and identifiers are deleted when the employee is archived.
The month view for 400 people and 9,530 shifts is ready in 1.2 seconds. Measured in September 2026.
The role sets the data scope, so a manager sees their locations and an administrator the whole company. fromStart
Permissions are not set screen by screen. They follow from the role and the company structure you define.
| Role and scope | schedule | working time | requests | summaries | settings |
|---|---|---|---|---|---|
| Employee. Own schedule and the team's schedule as set, own hours, own requests. | own data | own data | own data | none | none |
| Manager. Schedule, requests and time entries of the team in their own locations. | own locations | own locations | own locations | own locations | none |
| Location manager. The same, plus location settings. | own locations | own locations | own locations | own locations | own locations |
| Advisor (HR and accounting). The whole company: records, summaries, exports. | whole company | whole company | whole company | whole company | none |
| Organisation administrator. Whole company and settings: structure, roles, integrations, licence. | whole company | whole company | whole company | whole company | whole company |
You arrange the company into sectors, regions and locations. An employee has a main and additional locations. A location can be view-only.
Team app- Password. On the phone also biometric login. In every plan.
- Two-factor authentication with a code, and trusted devices. In Enterprise.
In the Enterprise plan you define custom roles when the five roles do not fit your structure, and the security module gives IT a company-wide event log.
We sign a data processing agreement with every customer, and the SLA comes with the Enterprise plan.
Your procurement team gets the full set before signing the contract. Names, not assurances.
Data location.
Microsoft Azure (EU). Other recipients are named in the Privacy Policy and the data processing agreement.
Data protection officer.
Appointed in-house. Contact in the Privacy Policy.
Change history.
Each entry with author and time: schedule, requests, hours, integrations.
- Terms of Service
- with the version date
- Privacy Policy
- with the version date
- Data processing agreement (DPA).
- With every customer. We send it before the contract is signed.
- SLA with guaranteed response times.
- In the Enterprise plan
After cancellation, you have 30 days to ask for a data export (CSV or XLSX); after 60 days we delete it permanently. See the Terms of Service. The contract period is agreed individually.
Contract questionsProplanum sp. z o.o., ul. Sokołowska 34, 08-110 Siedlce, Poland, KRS 0001078697, VAT number PL8212688991.
About usQuestions asked when you assess a supplier.
Which HR and payroll systems do you integrate with?
With nine systems used in Poland. Export with import instructions goes to Comarch Optima, R2Płatnik, enova365, Symfonia, Gratyfikant GT, Gratyfikant nexo, Wapro Gang, SAP and DATEV LODAS. With ADP, data flows both ways. Sick notes (e-ZLA) come from ZUS. We count these two separately.
We have our own sales system. Will you connect to it?
Yes. We build the integration with your tills and POS as part of implementation, and the data then comes in automatically. Without an integration, file import or manual entry remain.
Where is our data stored and who has access to it?
In Microsoft Azure, in a region in the European Union, with regular backups. We give the full list of data processors in the data processing agreement (DPA) and in the Privacy Policy. A data protection officer appointed in the company oversees data protection.
Do you sign a data processing agreement and an SLA?
We sign a data processing agreement (DPA) with every customer, in every plan. An SLA with guaranteed response times is part of the Enterprise plan. We send both documents before the contract is signed.
Who in our company will see the data of all locations?
The organisation administrator and the advisor, meaning HR and accounting. A manager sees only their own locations. The scope follows from the role and the structure you define yourself.
What happens to our data after we cancel?
After cancellation, you have 30 days to ask for a data export (CSV or XLSX); after 60 days we delete it permanently. See the Terms of Service. The contract period is agreed individually.
We use another system. What does data transfer cost, and will it stop our work?
Data transfer with a self-service start is part of implementation, included in the price. Import from several systems is quoted together with implementation. We have tools to make it quick without disrupting your work. You choose the date.
We already have time tracking. Can you transfer clock-ins from our current reader?
We agree the scope of the import during implementation. At the start we transfer the basic data, and for the first period both systems can run side by side.
We want to build the integration ourselves. Is there an API?
Yes, in the Enterprise plan, with keys limited to a set scope of permissions.
Do you have an ISO certificate or an external audit?
We do not have an ISO certificate. Instead, you get the list of mechanisms on this page, the data processing agreement and answers to your list of questions. Your IT department can ask any question before signing the contract.
The call takes 30 minutes and goes through your list of requirements, point by point.
- Which systems you have for HR and sales.
- What data the integration should exchange.
- Which documents your procurement team needs.
Your IT department can email its list of questions before the call.
Want to check the export on your own data? The trial needs no card. Start a 21-day trial
Hours go to the HR and payroll system you have. Moving from another system? Data transfer with a self-service start is part of implementation, included in the price. Import from several systems is quoted together with implementation.
Requirements from IT or procurement? Book a 30-minute call.
Thank you, we have your details.
We will call you back on the number you gave. Monday to Friday, 8:00 to 16:00, Central European Time (CET), we reply the same day. After 16:00 and at weekends, we reply by 12:00 on the next working day.
The form could not be sent. Please try again or call us on +48 503 700 111.