Tomorrow's occupancy is in the hotel system. Staffing for each department is built from that number, not alongside it.

Occupancy from the hotel system becomes department staffing, using the manager's rules. fromPremium

The hotel schedule is built from occupancy, not alongside it. Publishing, swaps and actual hours work without any occupancy data.

• Occupancy, arrivals, departures, meals and rooms to clean come from the hotel system, through an integration built for your systems as part of implementation, or by file.
• Rules that convert these into people are set for each department and position, linearly or in steps. Reception counts arrivals, housekeeping rooms to clean, food service breakfasts and dinners.
• We set the rules with the department manager, not for them. Proplanum drafts the schedule; the manager corrects and publishes it.
• If you plan beyond your bookings, you get a forecast from the property's history.

Reception, housekeeping, food service, spa and maintenance side by side: plan, hours, overtime and cost per hour. fromPremium

• Departments in rows. Columns: planned and worked hours, absences, overtime at 50% and 100%, planned and actual cost, cost per hour, during the month.
• The director sees the whole property without asking managers. Department differences show in the week, not after payroll.
• Department managers see their department, the director the property, group head office all properties in one view.
• Several properties? The same rows for each one, side by side.

Schedule, swaps and availability on the phone, instead of a printout and a call to the manager. fromStart

• Employees see the published schedule and every change on their phone. A notification replaces the back-office printout.
• A swap or a shift handed over goes through the app: another employee takes it, the manager approves with one tap. Before approval Proplanum checks the Labour Code rules and warns the manager.
• When a group arrives at short notice, the manager posts the unassigned shift as an open shift, and people who can take it get a notification.
• Time tracking (from Biznes): a kiosk on a tablet at the staff entrance and the app for departments on the move. Hours sit next to the plan the same day.

Rest periods, hour limits and Sundays checked before the schedule is published. fromStart, actuals from Biznes

• A hotel works seven days a week, with 12-hour shifts in the equivalent working time system (longer shifts balanced by shorter days over the same reference period, the span over which hours are settled), nights, public holidays and seasonal staff. Labour Code rules with your own thresholds apply while you schedule; for the organisation you choose a warning or a block. With a block, only an administrator or HR can knowingly save a single shift, and Proplanum logs it.
• Employment and civil-law contracts (umowa zlecenie) share one schedule, seasonal and permanent staff alike. Overtime 50% and 100%, nights, Sundays and public holidays come from time tracking (from Biznes).
• Working time records with correction history print and export; hours, overtime and absences go to your HR and payroll system without retyping. An electronic sick note (e-ZLA) from ZUS, the Polish social insurance institution, takes the person off shifts and alerts the manager.

Labour Code and working time in the scheduleHow hours reach payroll